How To Save Time With Your Email Signature
An Awesome Outlook Secret
When Is A Signature More Than A Signature? Save time with your email signature, time management, productivity coach
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How To Save Time With Your Email Signature

How To Save Time With Your Email Signature

Many people use their email signature as a way to communicate credentials, contact information and marketing links. Sometimes people include an inspirational message. These are all great uses…but there is more you can do.

Most email programs provide an option for multiple signatures. Some people use this feature to change between business and personal signatures. This of course is helpful. But imagine the possibilities if you used these signatures to communicate information you use all the time.

The best way for me to explain this is to share what I do. If I find that I’m sending the same information in emails over and over again, it is worthwhile to turn it into a signature (I actually put the body of the letter into the signature.) Then when I need to send that email, all I need to do is change to that particular signature, add the salutation (Dear Jane), make a few personalization tweaks, and hit send.

Here are the signatures I use:

  • Coaching – is used when replying to a client interested in coaching
  • Ellen – is for when I just want my name
  • Ellen Faye Organization – is my full blown signature with all the bells and whistles
  • Ellen Personal – is for personal correspondence with my home phone #, etc.
  • Ellen Short – is essential information used for business
  • Mom – is for my kids… (says…Love, Mom)

This super useful tool saves me a great deal of time. Check out the signatures feature in your email program to see how you can benefit. Questions – post them as a comment on my blog and I’ll get back to you right away.

  • Janet Schiesl
    Posted at 10:05h, 14 January Reply

    I didn’t know this was possible. Great to know. My kids would apprciate the MOM signature. I just added the “I’m a Presenter” graphic from NAPO. Now I’ll go back and add some alternate signatures.

  • Ellen Faye
    Posted at 10:17h, 14 January Reply

    You’re going to love this Janet…you’ll find a million uses! So glad I could share a great time-saver with you.

  • Hazel Thornton
    Posted at 10:23h, 14 January Reply

    OMG. Why didn’t I think of this?!?!?

  • Melissa Schmalenberger
    Posted at 10:52h, 14 January Reply

    Great ideas! I am going to set up a bunch now for my different businesses!

  • Ellen Faye
    Posted at 11:06h, 14 January Reply

    Melissa, Hazel and Janet – would love to hear what signatures you end up setting up.

  • lucy kelly
    Posted at 13:52h, 15 January Reply


  • Susan Lasky
    Posted at 21:13h, 15 January Reply

    Ever have someone send you an email that bounced and you don’t know why? You may not even know it bounced unless the person sending it lets you know. This will happen more frequently when the email is sent from free accounts like gmail, yahoo or hotmail. Just found out one of the reasons for this is if there are too many links in the email or signature. Some servers see the combo of free account and multiple links and think it’s spam. Hearing this from my email host did not make me happy!

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