Tips for Easier Living
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Tips for Easier Living

09 Apr

Posted at 19:36h in Envision Possibilities, Intentional Productivity, Tips for Easier Living

Friction Points: How to Spot Them—and Solve Them: Small changes that make life easier.

You know those little annoyances that quietly follow you around? The thing that’s just inconvenient enough to bug you—but not urgent enough to fix. So it lingers. Day after day. Slightly draining your energy. Taking more effort than it should. Living rent-free in your life.

That’s a friction point.

And here’s the thing: most friction points are completely fixable. We just don’t stop long enough to do something about it. Instead, we work around them. We tolerate them. We tell ourselves, “It’s fine.” But what if it didn’t have to be?

How to Spot (and Solve) a Friction Point

If something has been mildly frustrating you for a while, it’s worth paying attention to. A small fix can create a surprisingly big shift. Here’s a simple process to work through it:

1) Notice the issue: What’s been bothering you—even just a little? If it’s recurring, it’s worth your attention.

2) Identify the problem: Why is this bothering you? What’s actually not working?

3) Consider solutions: You can go structured (pros/cons, ranking options)… Or intuitive (pick something that feels like it might work). Either is fine—this is about movement, not perfection.

4) Implement: Try something. Not the perfect thing. Just a thing.

5) Assess (and tweak if needed): Did it help? If yes—great. If not—adjust and try again.

Example #1: Recycling

1) Notice the issue: For a long time, I noticed that getting my recycling to the garage in my condo building was a hassle—but I didn’t stop to really think about it.

2) Identify the problem: The issue wasn’t recycling itself—it was that I didn’t have an efficient way to store and transport it. I was making multiple trips, dropping things, and dealing with clutter in my space.

3) Consider solutions: I tried using a grocery cart, which helped a bit. But what I really needed was a larger, contained space to hold bulky recycling—something that wouldn’t require constant trips downstairs.

4) Implement: I bought a Hulkie—a large rolling bin—and started keeping it in my guest room. Now I toss all bulky recycling into it as it accumulates.

5) Assess: It works beautifully. I only need to take the bulk recycling down once every week or two, and it’s easy. It’s become an autopilot system—and something I no longer think about. And…it no longer frustrates me!

Example #2: This Blog

I’ve been blogging since 2008. That’s a long time—and if I’m being honest, I’ve gotten bored with the process.  So sometime’s it’s hard to stay on my schedule. But I still believe it matters. So instead of stopping, I asked: Is there a way to make this easier?

1) Notice the issue: I knew I wasn’t blogging consistently—even though it’s something I care about.

2) Identify the problem: The issue wasn’t ideas or skill. It was motivation. I needed more than “I should do this” to get started.

3) Consider solutions: I tried batching posts—didn’t work. I tried putting it on my task list—too easy to ignore. I realized I needed a stronger cue and some external accountability.

4) Implement: I asked my virtual assistant to email me at the beginning of each month asking for my blog post.

5) Assess: It works. That email sitting in my inbox is just enough of a nudge to get me to write. I do the writing, and she handles the rest. The system supports consistency without forcing it. And…you get a post every month!

The Bigger Point

Friction points aren’t just annoyances. They’re opportunities. Each one is a place where your life could be easier, smoother, and more aligned with how you actually want to work and live.

But only if you pause long enough to notice—and choose to do something about it.

You don’t need to overhaul everything. Just start with one thing. One small friction point. Fix it. And then notice how much lighter everything feels.

Your Turn

Now I’m curious about you… What’s a friction point in your life that you’ve been quietly tolerating?

Something small. Something recurring. Something that’s just annoying enough to drain your energy—but not urgent enough that you’ve fixed it.

Now that you’ve noticed it, what might your solution be?

Drop it in the comments—your friction point and one possible fix. You don’t need a perfect answer. Just a starting point. Because once you name it and give it a little attention, it’s often much easier to solve than you think.

Ready to make work easier?

If this idea of reducing friction resonates with you, my book Productivity for How You’re Wired, goes deeper into how to design systems, routines, and workflows that actually work for you—not against you. Because when your work fits how you’re wired, everything gets easier. You can find it on Amazon in print, eBook, and audio.

18 Mar

Posted at 11:27h in Attention Managment, Focus and Prioritize, Organize to Thrive, Tips for Easier Living

While I don’t consider myself an ADHD coach, over the years in my work as a professional organizer, coach, and productivity trainer I’ve had a great deal of training and learned a lot about supporting clients who live with ADHD and other executive function challenges. Although I haven’t worked hands-on in clients’ physical spaces since before the pandemic — hard to believe that’s now six years ago — I spent two decades organizing homes and offices after launching my business in 2001. I added coaching to my practice in 2008 and began fully integrating organizing and coaching work in 2011.

Recently, a colleague invited me to present on organizing at the International ADHD Virtual Conference. Preparing for that session reminded me that many of the principles I’ve taught for years are especially helpful for people whose brains process decisions, structure, and follow-through differently.

Here are a few highlights — ideas that can help anyone create systems that make life easier.

  • When people think about getting organized, they often imagine labeled bins, color-coded planners, or picture-perfect spaces. But real organization — the kind that truly supports your life — isn’t about aesthetics. It’s about reducing friction.
  • Being organized is not a personality trait or a moral virtue. It’s a quality-of-life strategy. It reduces stress, saves time, and prevents unnecessary frustration so you can direct your energy toward what matters most. Small systems make a big difference. Something as simple as consistently putting your keys in the same place can eliminate daily stress. These practical habits reduce frition and create calm and reliability in otherwise busy lives.
  • When you make a decision to do something, pause and ask yourself “how am I going to remember to remember?”  It could be to put the box in front of the front door so you see it when you leave, or to set an alarm, or to put a note in your chair that you have to pick up to sit down.  But it has to be something! Your brain works off of cues, and if there is no cue to remember it’s just not going to happen.
  • A major reason organizing systems fail is that they don’t match how people are naturally wired. Each of us has a different structure preference — the amount of order and routine we need to function well. Some thrive with highly structured systems; others feel overwhelmed by too many rules. Many do best with moderate structure: enough clarity to support action, but not so much that it creates resistance. Understanding your structure preference helps you design systems that work with your behavior rather than against it. The goal is not perfection. The goal is usability.
  • This is why I often say: If it’s not easy, it’s too hard. Systems that require excessive decisions, effort, or maintenance rarely last. Simplifying processes — and limiting choices — conserves mental energy and improves follow-through.
  • A great example of this is underestimating how long tasks take. We tend to think only about the active portion — the meeting, the errand, the project work — and overlook preparation and cleanup. Planning for the full arc of a task reduces stress and creates more realistic expectations…and reduces friction because we anticipate more realistically.

Ultimately, organizing is not just about managing physical space. It is a foundational element of personal and professional productivity. When your environment supports your workflow, decision-making becomes easier, priorities become clearer, and momentum becomes more sustainable. Whether at home or at work, thoughtful organizing creates the conditions for better focus, stronger execution, and more intentional use of time and energy.

Where Can You Reduce Friction?

If you’d like more specific ideas, my book , Productivity for How You’re Wired, offers practical tools and insights to help you design systems that support the way you think, work, and live. Available on Amazon in print, eBook, and audio.

09 Dec

Posted at 14:51h in Focus and Prioritize, Productivity, Stress Management, Tips for Easier Living

This post is an updated twist on one of my most-loved holiday articles — because some lessons are worth serving again.

As we move into the holiday season, life can start to resemble an overfilled dinner plate. Obligations, commitments, events, expectations — we heap them on, spoonful after spoonful, often choosing things that make others happy. But when we fill our plate with everyone else’s favorites, we leave no room for the mashed potatoes or cookies we genuinely love.

And that’s when dissatisfaction creeps in. We end the holidays depleted, unfulfilled… and somehow still hunting for dessert, hoping it will fill what’s missing.

A satisfying life isn’t an accident. It’s the result of intentionally making space for what nourishes you most — those holiday cookie moments that make everything richer, sweeter, and more meaningful.

Why We Don’t Put What We Want on Our Plate

Over the last year, through my work as a Productivity Coach, I’ve noticed something consistent: most people — regardless of their role or title — struggle to make room for what truly matters. We are all leaders of our own lives, yet we often forget to lead ourselves toward what satisfies us.

Here are three common patterns I see:

  1. We Put Our Passion Projects on the Back Burner

Do you have a project that excites you, inspires you, or simply brings you joy — yet somehow never makes it onto your schedule? Between daily demands, inboxes, meetings, and the business-of-business, the work that would actually fulfill us gets pushed aside in favor of what feels urgent.

There is a way to change this. You must plan for your satisfying work.

    • Break your project into small, doable steps
    • Prioritize those steps
    • Move them from the “when I have time” list to your Important or Hot list
    • Protect short blocks of time and work on it consistently

Progress is built one spoonful at a time. Think of it like the old saying: How do you eat an elephant? One bite at a time. Big, meaningful work doesn’t happen in one push — it happens in a series of intentional, bite-sized actions. Each spoonful counts. Each bite adds up. Before you know it, what once felt overwhelming becomes something you’ve already begun — and something you can absolutely finish.

  1. We Get Lost in Perfection

Do you hesitate to send something out because it isn’t “perfect”? Do you spend excessive time polishing work that is already more than good enough? Perfection is seductive — and it’s a brilliant disguise for procrastination. Here’s the truth: very good is often more valuable than perfect.

The difference between the two usually lives in the last 20% of effort — effort that rarely delivers meaningful return. Think of every tech company you know: they release imperfect updates all the time, because momentum matters more than flawlessness.

Excellence moves you forward. Perfection keeps you stuck.

  1. We Don’t Know How to Relax

For years, culture rewarded constant motion. Busy equaled important. If we weren’t doing, we weren’t valuable. Thankfully, that narrative is shifting — but we’re not sure what to replace it with. When I ask clients what they do to relax, I often hear a list of tasks:

    • I should read more
    • I should exercise more
    • I should organize the house

Those are activities, not rest. They’re doing, not being.

Real restoration happens when we quiet the shoulds and reconnect with what soothes us. Ask yourself:

    • What restores me?
    • What helps me exhale?
    • When do I feel like myself again?

For some it’s journaling. For others, it’s music, nature, or yes — a bubble bath. Relaxation is not a reward you earn. It’s a requirement you deserve.

Your Holiday Plate, Your Rules

These are trying times. The world is loud. Expectations are high. But satisfaction shows up when we choose — deliberately — what belongs on our plate.

So this season, ask yourself:

  • What nourishes me?
  • What satisfies me?
  • What deserves space on my plate?

My wish for you is simple: may you fill your holiday plate with what feeds your soul — not just your schedule.

🎁 A Gift That Brings More Joy Than Stuff

My book Productivity for How You’re Wired  makes a thoughtful, meaningful holiday gift — for a friend, a colleague, a family member, or for yourself. It helps readers understand their personal productivity wiring and create systems that actually work for them. Give a gift that lasts longer than the holiday season — one that creates clarity, confidence, and ease. Available on Amazon in print, eBook, and audio.

Ready to Begin the New Year Feeling Satisfied? January is my busiest coaching season, and a powerful time to reset your habits, clarify your priorities, and build systems that support who you want to be. I’d love to support you. Schedule a January Discover Call spot now — before they’re gone.

05 Aug

Posted at 14:01h in Envision Possibilities, Procrastination, Productivity, Stress Management, Tips for Easier Living

It’s August. It’s hot. Everyone’s either on vacation or thinking about it. You might be wishing you had more time to rest, slow down, and escape the heat—but somehow, the work still needs to get done.

That’s why how you spend your work time really matters. You don’t need more hours—you need more impact from the hours you already have.

Here’s something I often share: “One unit of focused time is equal to four units of broken focus.” — American Academy of Family Physicians

In other words, ten focused minutes can be as productive as forty minutes of distracted, fragmented effort. The math is simple—and persuasive. Especially in a season when we’re all craving more time off the clock.

Start with Clarity: What Matters Most?

Before we dive into distractions, let’s talk about focus. You can’t focus effectively if you don’t know what you’re focusing on. Each morning, take a moment to clarify your most important priorities for the day. I like to jot mine down on a simple sticky note—just a few key tasks that, if completed, will let me feel good about calling it a day.

This doesn’t mean creating a massive to-do list. In fact, it means the opposite.

As Lin Yutang wisely said: “Besides the noble art of getting things done, there is the noble art of leaving things undone. The wisdom of life consists in the elimination of nonessentials.”

Letting go of the nonessentials is an act of leadership. You protect your time by honoring what matters most—and letting the rest wait.

Eliminate Distractions: Your Phone Isn’t Helping

One of the biggest threats to focused work? The small device that’s always within reach. Our phones—helpful, powerful, and endlessly distracting—can derail even the best-laid plans for a focused work session.

Want to tap into the power of those “ten focused minutes”? Start by putting your phone in another room. Seriously. Airplane mode is great. Do Not Disturb works too. But if it’s physically out of sight, you’re less likely to reach for it out of habit.

Consider turning off all but the most essential notifications. For me, that’s calls and text messages—nothing else. During focused work sessions, even a single ping can break your concentration and cost you more than just a few seconds. Research suggests it can take 20+ minutes to fully recover from an interruption. Multiply that over a few distractions, and you’ve just lost your entire work block.

Plan for the Ramp-Up: Flow Takes Time

Here’s something we don’t talk about enough: it takes time to settle in and focus. So don’t expect to sit down and immediately start cranking out brilliant work. That’s not how human brains operate.

Instead, plan for ramp-up time before you dive into focused work. Do a quick check of your email or messages, respond to anything urgent, and then intentionally clear the decks. Grab water. Take a bio break. Cue up music that helps you concentrate. Close the extra browser tabs. Then give yourself permission to go deep.

This preparation isn’t procrastination—it’s setting the stage for high-quality work. It’s part of what turns ten minutes into something powerful.

Work Smarter, Rest Better

In this summer heat, when our energy can feel low and our motivation stretched thin, we don’t need more hours—we need more impact from the hours we do have. That starts with focus, clarity, and protecting our attention like the limited resource it is.

So before you burn out trying to push through an endless list, stop.

  • Write down your essentials.
  • Silence the noise.
  • Create the conditions for deep work.
  • And remember: ten focused minutes might be all you need to make real progress today.

Want more practical strategies like this? Chapter 11: Time Matters in my book Productivity for How You’re Wired dives deeper into how to plan your day, manage your time, and get the right things done without the overwhelm. It’s available now on Amazon—in print, eBook, and audio.

Feeling overwhelmed by too much to do and not enough time to do it? You’re not alone—and you don’t have to stay stuck in that cycle. Through one-on-one coaching, I help professionals and leaders like you cut through the noise, ditch the never-ending to-do lists, and align your productivity with how you’re wired—so you can finally create systems that actually stick.

 

30 Jun

Posted at 11:24h in Planning Tools, Productivity, Stress Management, Time Management, Tips for Easier Living

Ever stand in front of the fridge wondering what to make for dinner, only to give up and snack on crackers? Or scroll Netflix for so long you run out of time to actually watch something? It’s frustrating—and oddly common.

Here’s why: it’s not that you’re indecisive or lazy. It’s decision fatigue, and it’s draining your brainpower, making even the smallest choices feel surprisingly difficult.

One of my high-performing clients—smart, successful, and productive—once told me that the thing he and his partner argued about most wasn’t money or chores. It was what to order in for dinner.

At the end of the day, they were both exhausted. They’d scroll through endless restaurant options, debate what sounded good, get frustrated, and end up ordering late—or worse, not eating at all. That small daily choice became a major source of friction.

I suggested they make a simple list: five favorite takeout places and their top two orders from each. The result? Instant relief. They ordered faster, ate earlier, weren’t hangry, and most importantly, enjoyed their evenings together instead of wasting time figuring out what to eat. One little system turned a daily pain point into something easy—and even enjoyable.

That’s the magic of simplifying small decisions.

Decision Fatigue Is Real

Some studies estimate we make over 35,000 decisions a day—most of them small and forgettable. What to wear. What to eat. What to tackle first. Each one chips away at your mental energy.

And when your brain is tired, even “easy” decisions feel hard. You overthink. You second-guess. You procrastinate. Or you avoid the choice altogether and just do nothing (hello, standing in front of the fridge again).

The problem? All of that mental clutter spills into your personal time. You end up feeling frazzled, behind, and drained—even when nothing major went wrong.

Make the Easy Decisions Easy

You don’t have to overhaul your life. Just start by creating defaults—shortlists of pre-approved, go-to options that remove friction from your day.

Here are four areas where this can make a big difference:

1. What to Make for Dinner

Instead of reinventing the wheel every night, build your own personal menu of favorite meals. Keep your two go-to recipes from key categories—like poultry, seafood, vegetarian, meat, entrée salads, and hearty soups—in a folder, binder, or electronic file. That way, when it’s time to plan dinner, you can flip through your curated favorites and quickly pick something you’ll actually enjoy cooking and eating.

You don’t need a hundred recipes—just a dozen or so that you know and love. This makes meal planning easier and helps you avoid that overwhelmed, “I don’t know what I feel like” feeling at the end of a long day.

2.  Ordering In

Like my client, make a list of your favorite delivery spots and go-to orders. Save them in your food delivery app, jot them in your notes, or put them on the fridge. When you’re tired and hungry, this saves time, energy, and potential tension.

 3. What to Watch

Keep a “watch next” list in your streaming app or phone. When you finally sit down to relax, you don’t want to waste half the evening browsing. Make the decision once, and keep a short list ready to go.

 4. What to Read

Create a running to-read list so that when you finish one book, the next one is already lined up. You’ll read more, feel less decision fatigue, and avoid the rabbit hole of reviews and recommendations when you just want to enjoy a story.

 This Isn’t About Being Rigid

You can still try new restaurants, cook new meals, and discover new shows. But when you’re tired or low on brainpower, your defaults have your back. Think of these lists as your brain’s personal assistant—quietly saving you from unnecessary stress. Let’s keep the easy decisions easy… and free up your energy for what matters most.

Ready to Simplify More? If you’re feeling stuck in the weeds of daily decision-making, I can help. Through one-on-one coaching, I work with professionals and leaders like you to cut through the clutter, align your productivity with how you’re wired, and create systems that actually stick. Want more strategies like this? My book,  Productivity for How You’re Wired, is packed with real-life tools and ideas—and it’s available now on Amazon.

14 May

Posted at 20:40h in Change, Envision Possibilities, Procrastination, Productivity, Stress Management, Tips for Easier Living

Just because you can, doesn't mean you should. Be future focused. Remember the why not the what. Motivation follow action.

Here are some of my favorite thoughts on productivity. They aren’t what you typically hear, but they’ve helped me and my clients. I hope they’ll help you too!

Just because you can, doesn’t mean you should.

This is one of the hardest lessons to learn. We often think that because we can do something, we should just do it. But building in a pause and asking whether it’s in our best interest to say yes is a powerful shift. Here are some questions to consider when deciding if the answer should be yes:

  • If I say yes to this, what will I have to say no to in order to make time for it? Remember, time is finite. You can’t keep adding commitments indefinitely. Are you willing to give up time at the gym or working on a project that matters to do this?
  • Is there someone else who can do this well enough? Not only could it be a good opportunity for someone else on your team to learn a new skill, but it might also be better for you to stick to your high-value work and let someone else do this.
  • Will doing this help me achieve a long-term goal or intention? Look at your goals for the year. Does this action support them? If not, the answer is most likely NO.

Retraining your brain around this takes time—it’s a new way of thinking. 

It may be less about setting boundaries and more about considering the future result of saying yes.

This is what we call a “time horizon” issue. If you look at your calendar three weeks from now, it may seem like you have plenty of time, and you might believe you won’t need to compromise your boundaries to say yes. But is that truly the case? You know how often things pop into your life and take up time that you didn’t anticipate.

Ask yourself: How would you feel if you had to fit this event, action, or task into your calendar this week or today? Would you still say yes?  

When learning a new habit—remember the why, not just the what.

When we try to change something, our brain tends to push back. Doing something different— even if it’s for our benefit—can trigger the brain’s threat response, leading to fight, flight, or freeze. That’s not the ideal mental state for making lasting change.

When making a change, it’s natural to focus on the “what”: the specific steps to implement it. For example:

  • “I’ll go to the gym every Monday, Wednesday, and Friday morning before work.”
  • “I’ll do my daily planning with my coffee each morning.”
  • “Even though the report isn’t due until Friday, I’ll schedule time to work on it Monday.”

But what often happens? You know the answer! So try shifting your focus. Instead of just the “what,” consider the “why”:

  • “I know I will feel better physically and emotionally if I work out three times a week.”
  • “When I take five minutes to plan today’s tasks, I get more done, feel less stressed, and enjoy my free time more.”
  • “When I give myself time to write, pause, and revise, the quality of my work improves, and I feel more confident.”

Motivation follows action—not the other way around.

I often hear people say, “I just need more discipline.” But I believe discipline isn’t the key. How do you gain motivation? Simply—by taking action. Once you start, it feels good. Completing tasks feels even better. Success breeds success.

Remember, motivation follows action, not the other way around. This makes building habits easier. Give it a try: see if it’s motivation you need, not discipline.. 

A final note:

All these mindset shifts are valuable. But as we’ve discussed, trying to change too many things at once makes it harder to sustain those changes. My recommendation – pick one and test that for a few weeks.  Good luck! 

If you enjoy my blog, you’ll love the insights in my book, Productivity for How You’re Wired, available on Audible, in print, and as an ebook all on Amazon.