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Productivity Coaching, Time Management Consulting and Leadership Coaching for business and nonprofits - get your most important work done. Collaborating with leaders and their teams to become more strategic, focused and productive. Leadership and Board Coaching, Strategic Planning Facilitation, Productivity Coaching and Time Management Consulting, Professional Speaker.
Productivity Coach, Productivity Consultant, Leadership Coach, Time Management Coach, Business Consulting, personal productivity, time management, nonprofit, board coach, collaboration, strategic planning, facilitation, change management, leading productive teams, project planning, board development, volunteer engagement, association management, workplace productivity, executive director.
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time Tag

07 May

Posted at 14:29h in Focus and Prioritize, Organize to Thrive

A crucial element of effective organization is to focus your efforts on something specific.  Work a small area at a time and don’t move on until that area is complete.

  • It is much more effective to spend one hour organizing a small area like a shelf, or a box, or an inbox than it is to spend it on a big area such as an office, a kitchen, or a file cabinet.
  • When you only do a little bit in many different areas the impact is minimal and nothing permanent gets accomplished.
  • When you do a specific space from top to bottom you end up with an organized space.

I call this my eye-dropper metaphor.  When you put a few drops of water here, a few drops there, and a few more drops somewhere else, you just have little puddles of water; but if you focus your resources into one specific space then you end up with something to show for your efforts.

23 Apr

Posted at 14:27h in Productivity, Time Management

If you thrive on deadlines, it’s better to plan for them than fight them. Worrying about if you are going to get done on time or being frustrated about how you’ve waited until the last minute is a complete waste of energy. Instead try planning your success:

  1. Plan backwards to your deadline – identify exactly when you need to finish the project. Don’t build in extra time. If it’s due Thursday at noon it needs to be done Thursday at noon.
  2. Write down the steps you need to accomplish. Identify each step on its own index card or post-it. That way you can keep the current step top of mind and not worry about anything else. Put them in order.    (more…)

02 Apr

Posted at 14:26h in Envision Possibilities
  • Do you think things should be neater?
  • Are you worried about what other people think of you?
  • Are you trying to please a spouse or a boss?

These reasons are sound. But will they motivate you? Are they important enough to give up your valuable time and energy to get organized? Probably not.

A better approach may be to find your own motivation. What is it you want that you don’t have?

  • Do you wish your space was open, clear and energizing?   (more…)

05 Mar

Posted at 14:25h in Organize to Thrive, Productivity, Space, Tips for Easier Living

A lot has been written in the news about working from home. I understand why Marissa Mayer, CEO of Yahoo has put an end to it for her company – a lot of people who say they are working from home, do everything but work. Working from home is a privilege I wouldn’t want to lose. Here are my top 3 tips for maximizing the opportunity:

  1. Outline a Daily Plan – Be clear in what you want to accomplish. Write out specifics identifying what you want to get done. It could be a part of one big project, or many little tasks – but write it down.
  2. Make a Daily Schedule – project how much time each item on your plan is going to take and plug it into a schedule. Don’t forget the time you need to let the repairman in or to pick up your child from school. When you see your day in black-and-white it will help you from frittering time away.
  3. Create Space – I’m a huge advocate for creating effective work space. You’ll need a clear space that isn’t cluttered with distractions that take you off your game. It could be a desk, a table or a big comfy chair – but be sure that you have room to spread out. I also suggest that you have a printer close by and basic office supplies (stapler, pens, highlighters, post-its, binder clips, etc.). It’s a huge time-suck to have to keep getting up for essentials.

18 Dec

Posted at 14:22h in Organize to Thrive, Time Management, Tips for Easier Living

Carve out an hour to transfer all of your standing meetings and other obligations onto next year’s calendar. Be sure to include:

  • conferences
  • out-of-town meetings
  • reoccurring appointments and/or meetings
  • hair, doctor, and groomer appointments
  • holidays
  • family events
  • school and camp schedules

The sooner you do this, the better the chance that you won’t double book or overbook yourself. And once it’s on your calendar you’ll have a much better chance at honoring your commitments.

 

11 Dec

Posted at 14:21h in Organize to Thrive, Paper Management, Space, Tips for Easier Living

At this time of year when time and space are at a premium, it’s helpful to clear space quickly and without much emotional investment. Be it at home or at the office, there is ALWAYS too much information around. Imagine the space you can make by doing a quick publications purge. 

Here are some thoughts to help you move them from prime space to the recycling bin:

  • Many of the magazines we have today are freebies that are sent to raise the subscription rates to attract more advertisers…you didn’t ask for them, are they really worth your time and space?   (more…)