Better Work Better Life Blog
Making Productivity and Leadership More Human
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Better Work Better Life Blog

04 Jun

Posted at 14:30h in Productivity, Time Management

When I was in college and had a term paper to write I would go to the Library and check out as many books and periodicals as I could find. I would read them, then write the paper. The amount of information available was finite.

It is not this way for today’s students. With the advent of computers there is no end to the amount of research that can be done. The amount of information available is infinite. But somehow, kids today have learned when enough is enough and are able to stop researching and start writing.

If your formative years were like mine, learning when to stop presents a challenge. We were taught to research a topic until all sources were exhausted. Could this be part of the reason why our work never seems to end? We were taught to research until we could research no more. Trying to do this in today’s day and age does nothing but over-stress us, over-work us, and cause us to run continually behind. We simply have access to too much information.

When working in today’s climate consider creating self-imposed limits:

  • I will research the topic for 1 hour and then act
  • I will read 4 books and 4 articles and then act
  • I will give myself one week to gather information and then act

The concept of stopping research before exhausting all options is uncomfortable for many detailed and perfectionist professionals. But when you consider the minimal incremental learning you gain from the 5th, 6th, and 7th books you will be more empowered to stop gathering and start producing. As my favorite Disney character Mary Poppins says, Enough is as Good as a Feast.

21 May

Posted at 14:29h in Organize to Thrive, Paper Management, Space

The goal of getting organized is not to be perfect; it’s to make life easier. Do you want to get your mail under control? File your paperwork? Find your summer shoes? Once I give clients permission to not be perfect their progress takes off. Ask yourself – “what is good enough?” Good enough doesn’t have to mean Pinterest perfect visuals or complex systems.

It’s always best to begin with the end in mind. If your goal is to be able to find things when you need them than that’s the type of system you should create – Consider:    (more…)

14 May

Posted at 14:29h in Organize to Thrive, Space, Time Management

I went to a great meeting yesterday with a lot of free give-aways. I saw people taking and taking and taking. I kept thinking “Where are they going to put it all?” I thought about what it means to bring all this stuff into our homes and offices. Free isn’t really free. Bringing something into your space costs you in many different ways:

  • Freebies take your time – now you are going to have to make time to put it away. How much time will it take you to make a space for it so it can be useful? How much time will it take to figure out how to use it and when to use it?    (more…)

07 May

Posted at 14:29h in Focus and Prioritize, Organize to Thrive

A crucial element of effective organization is to focus your efforts on something specific.  Work a small area at a time and don’t move on until that area is complete.

  • It is much more effective to spend one hour organizing a small area like a shelf, or a box, or an inbox than it is to spend it on a big area such as an office, a kitchen, or a file cabinet.
  • When you only do a little bit in many different areas the impact is minimal and nothing permanent gets accomplished.
  • When you do a specific space from top to bottom you end up with an organized space.

I call this my eye-dropper metaphor.  When you put a few drops of water here, a few drops there, and a few more drops somewhere else, you just have little puddles of water; but if you focus your resources into one specific space then you end up with something to show for your efforts.

23 Apr

Posted at 14:27h in Productivity, Time Management

If you thrive on deadlines, it’s better to plan for them than fight them. Worrying about if you are going to get done on time or being frustrated about how you’ve waited until the last minute is a complete waste of energy. Instead try planning your success:

  1. Plan backwards to your deadline – identify exactly when you need to finish the project. Don’t build in extra time. If it’s due Thursday at noon it needs to be done Thursday at noon.
  2. Write down the steps you need to accomplish. Identify each step on its own index card or post-it. That way you can keep the current step top of mind and not worry about anything else. Put them in order.    (more…)

09 Apr

Posted at 14:26h in Envision Possibilities, Organize to Thrive, Productivity, Time Management

We weed our garden so the nutrients and water are available to the flowers. If we leave the weeds they end up sucking the vitality from the soil and our flowers might die; certainly our flowers will be healthier without them.

Are there weeds sucking the vitality out of your life? Are they on your schedule, in your self-care, on your desk?

  • Are there things on your schedule that take more than they give? Is it time to pull that weed?
  • Is there something that you can stop doing (or start doing) to take better care of yourself? Is it time to weed your choices?
  • Is there clutter in your space that’s making you less effective, stifling you, or slowing you down? Is it time to weed your space?

I’m sitting here at my desk with the window open listening to the birds singing. Certainly spring has sprung here in New Jersey. As we move into spring think about which “weeds” you can pull so the most important things in your life can thrive.